Visit the Exhibitor Portal Here!

Exhibitor Resources

Exhibitors MUST register though the Exhibitor Service Center!

Please contact your booth or session coordinator with questions.

Important Dates and Details:

EXHIBITOR INSTALL / MOVE-IN

    • Monday, November 1, 2026 | 12:00 pm – 4:00 pm
      Note: Exhibitors requiring move-in access outside of the standard Monday move-in hours (12:00 PM–5:00 PM) must obtain prior approval from both NASTT and GES. Sunday move-in is available by request only and is not guaranteed.

EXHIBIT HALL HOURS

    • Monday, November 2, 2026 | 5:30 PM To 7:30 PM (White Hat Welcome Reception)
    • Tuesday, November 3, 2026 | 12:00 PM To 5:00 PM
    • Wednesday, November 4, 2026 | 11:00 AM To 2:30 PM

EXHIBITOR DISMANTLE / MOVE-OUT

    • Wednesday, November 4, 2026 | 2:30 pm – 5:30 pm

    Advance Warehouse Shipping:

      • Shipments should arrive on or between business days:
        Thursday, October 1, 2026 – Monday, October 26, 2026
      • Warehouse receiving hours are:
        Monday – Friday, 8:30 AM to 4:00 PM; Closed Holidays.
        Please Note: Shipments arriving before Thursday, October 1, 2026 will incur a storage fee, and shipments arriving after Monday, October 26, 2026 will incur a Late to Warehouse Fee.

    Exhibitor vs. Sponsorship Shipping Information:

      • Exhibitors – Shipping labels and info can be found on the GES portal here!
      • IMPORTANT NOTE – If you are sponsoring an item, you will use a separate label that will be provided by Jessie via email along with the necessary deliverables (emails will be sent August 4). All sponsored materials must be shipped separately from your booth materials.

    Exhibitor Checklist – Let’s get you prepared for the show!

    Please review the checklist of items below to make sure you are prepared as an Exhibitor.

    Login to the Exhibitor Services Center

    • (Exhibitors – Your company admin received login credentials in their confirmation email):
      • Review your company listing on the current floorplan and website for accuracy:
        • Correct high-resolution logo uploaded.
        • Update company description.
      • Pay the remaining balance of your invoice if necessary through the Exhibitor Services Center
      • Register booth staff:
    • Book your hotel room!
    • Review the Exhibitor Kit thoroughly.
    • Order rental materials through GES!
      • Reminder – Carpet is a requirement
    • Order electricity/internet to your booth. (link coming soon)
    • Order catering through the facility:
      • **NASTT will be promoting the booths with food/drinks via our mobile app, emails and push notifications!
    • Order lead retrieval through Expobadge
    • Prepare your team with move-in and move-out times (found in the Exhibitor Kit).
    • Coordinate with GES if you have questions regarding Move-In
      • GES Customer Service can help with all move-in questions
        • Call 780-469-7767
        • M-F 8:30 – 4:30pm MST
    • Share a free pass code for your clients to come see the floor!
      • They can use the code “FREEPASS” on the Exhibit Hall Only registration type to come to the hall for free.
    • Reference the flyers provided in your booth when you get onsite to prepare for the 2026 show and get ready for 2027 in Niagara!
      • Sign-ups for 2027 happen on Wednesday, November 4 onsite.

    Contacts and Helpful Links:

      • Exhibitor/Sponsor Inquiries: Jessie Clevenger, 440-534-9630
      • Shipping/Ordering/Set-Up/Move-Out Questions: GES Customer Service, 780-469-7767
      • Membership Inquiries: Carolyn Hook, 440-534-9463
      • No-Dig North Planning and Hotel Inquiries: Michelle Hill, 440-534-9729
      • No-Dig North Registration and Municipal Scholarships: Amy Shipp, 440-534-2456
      • No-Dig North Technical Program: Kari Webb, 440-534-9255

      Resources:

      NASTT