Exhibitor Resources
Important Dates and Details:
- EXHIBITOR INSTALL / MOVE-IN
- Sunday, March 30, 2025 | 7:00 am – 6:00 pm
- Monday, March 31, 2025 | 7:00 am – 10:00 am
- EXHIBIT HALL HOURS
- Monday, March 31, 2025 | 12:10 pm – 2:30 pm
- Monday, March 31, 2025 | 4:00 pm – 6:30 pm
- **5:30 – 6:30pm is a networking event in the hall
- Tuesday, April 1, 2025 | 11:00 am – 1:30 pm
- Tuesday, April 1, 2025 | 3:00 pm – 5:00 pm
- Wednesday, April 2, 2025 | 9:00 am – 12:00 pm
- EXHIBITOR DISMANTLE / MOVE-OUT
- Wednesday, April 2, 2025 | 12:00 pm – 10:00 pm
- Advance Warehouse Shipping :
- Receiving Dates: Thursday, February 27, 2025 – Tuesday, March 25, 2025
Receiving Hours: M – F | 8 AM – 4 PM
- Receiving Dates: Thursday, February 27, 2025 – Tuesday, March 25, 2025
- Exhibitor vs. Sponsorship Shipping Information:
- Exhibitors – Shipping labels and info can be found on pages 7-8 in your Exhibitor Kit
- IMPORTANT NOTE – If you are sponsoring an item, you will use a separate label that will be provided by Jessie via email along with the necessary deliverables. All sponsored materials must be shipped separately from your booth materials.
Exhibitor Checklist – Let’s get you prepared for the show!
Please review the checklist of items below to make sure you are prepared as an Exhibitor.
- Login to the Exhibitor Services Center
(Exhibitors – Your company admin received login credentials in their confirmation email): - Review your company listing on the current floorplan and website for accuracy:
- Correct high-resolution Logo uploaded.
- Update company description.
- Pay the remaining balance of your invoice if necessary.
- Through the Exhibitor Services Center
- Register booth staff:
- Based on your booth and/or sponsorship size, you will have pre-slotted passes for both full-conference and exhibit only passes.
- Be sure to register your booth staff before arriving onsite in Denver.
- Book your hotel room!
- Review the Exhibitor Kit thoroughly.
- Order rental materials through Viper!
- Reminder – Carpet is a requirement
- Order electricity/internet to your booth.
- Order catering through the facility:
- Pages 34 -43 of the Exhibitor Kit
- **NASTT will be promoting the booths with food/drinks via our mobile app, emails and push notifications!
- Order lead retrieval through Expobadge
- Page 78 of the Exhibitor Kit
- Prepare your team with move-in and move-out times (found in the Exhibitor Kit).
- Coordinate with Viper if you have questions regarding Move-In
- Jennifer at Viper can help with all move-in questions
- Share a free pass code for your clients to come see the floor!
- They can use the code “FREEPASS” on the Exhibit Hall Only registration type to come to the hall for free.
- Update signature letting everyone know you’re coming to the No-Dig Show!
- Download an “I’m Exhibiting” or “I’m a Sponsor” Badge to add to your email signature or post on social media!
- Reference the flyers provided in your booth when you get onsite to prepare for the 2025 show and get ready for 2026 in Palm Springs, CA!
- Sign-ups for 2026 happen on Wednesday, April 2 onsite.
Contacts and Helpful Links:
- Exhibitor/Sponsor Inquiries: Jessie Clevenger, 440-534-9630
- Membership Inquiries/Innovative Product Award: Carolyn Hook, 440-534-9463
- No-Dig Show Planning/Program Inquiries: Michelle Hill, 440-534-9729
- No-Dig Registration: Amy Shipp, (440) 534-2456
Resources:
- Current Exhibit Hall Floor Plan: Click here to register for additional booth space.
Register for Sponsorships: Click here to move forward with Sponsorship!