Exhibitors Register Booth Staff Here!

Exhibitor Resources

Important Dates and Details:

  • EXHIBITOR INSTALL / MOVE-IN
    • Sunday, March 29 | 7:00 am – 6:00 pm
    • Monday, March 30| 7:00 am – 10:00 am
  • EXHIBIT HALL HOURS
    • Monday, March 30 | 12:10 pm – 2:30 pm
    • Monday, March 30 | 4:00 pm – 6:30 pm
      • **5:30 – 6:30pm is a networking event in the hall
    • Tuesday, March 31 | 11:00 am – 1:30 pm
    • Tuesday, March 31 | 3:00 pm – 5:00 pm
    • Wednesday, April 1 | 9:00 am – 12:00 pm
  • EXHIBITOR DISMANTLE / MOVE-OUT
    • Wednesday, April 1 | 12:00 pm – 10:00 pm
  • Advance Warehouse Shipping :
    • Details coming soon
  • Exhibitor vs. Sponsorship Shipping Information:
    • Exhibitors – Shipping labels and info can be found in your Exhibitor Kit
    • IMPORTANT NOTE – If you are sponsoring an item, you will use a separate label that will be provided by Jessie via email along with the necessary deliverables. All sponsored materials must be shipped separately from your booth materials.

Exhibitor Checklist – Let’s get you prepared for the show!

Please review the checklist of items below to make sure you are prepared as an Exhibitor.

  • Login to the Exhibitor Services Center
    (Exhibitors – Your company admin received login credentials in their confirmation email):
    • Correct high-resolution Logo uploaded.
    • Update company description.
    • Through the Exhibitor Services Center
    • Based on your booth and/or sponsorship size, you will have pre-slotted passes for both full-conference and exhibit only passes.
    • Be sure to register your booth staff before arriving onsite in Palm Springs.
    • Review your company listing on the current floorplan and website for accuracy:
    • Pay the remaining balance of your invoice if necessary.
    • Register booth staff:
  • Book your hotel room!
  • Review the Exhibitor Kit thoroughly. (link coming soon)
  • Order rental materials through Viper!
    • Reminder – Carpet is a requirement
  • Order electricity/internet to your booth. (link coming soon)
  • Order catering through the facility:
    • Link coming soon
    • **NASTT will be promoting the booths with food/drinks via our mobile app, emails and push notifications!
  • Order lead retrieval through Expobadge
    • Link coming soon
  • Prepare your team with move-in and move-out times (found in the Exhibitor Kit).
  • Coordinate with Viper if you have questions regarding Move-In
  • Share a free pass code for your clients to come see the floor!
    • They can use the code “FREEPASS” on the Exhibit Hall Only registration type to come to the hall for free.
    • Reference the flyers provided in your booth when you get onsite to prepare for the 2026 show and get ready for 2027 in Raleigh, NC!
      • Sign-ups for 2027 happen on Wednesday, April 1 onsite.

    Contacts and Helpful Links:

      • Exhibitor/Sponsor Inquiries: Jessie Clevenger, 440-534-9630
      • Membership Inquiries/Innovative Product Award: Carolyn Hook, 440-534-9463
      • No-Dig Show Planning Inquiries: Michelle Hill, 440-534-9729
      • No-Dig Registration/Technical Program/Municipal Scholarships: Amy Shipp, (440) 534-2456

      Resources: